Human Resources Generalist

Responsible for accurately and timely responding to HR related inquiries and properly escalating matters to the Director of HR.

Appropriately handles employee relations inquiries and complaints referring complex and/or sensitive matters to the Director of HR or appropriate staff.

Supports and engages in all phases of the recruitment process, including and not limited to job postings, sourcing resumes, performing telephone interviews, and conducting reference checks, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.

Reviews, tracks, and collaborates with other supervisors to ensure documents compliance with Diocesan required and non-required training and work-related assessments. This may include coordinating and co-presenting on HR related topics and aptitude assessments and certifications.

Supports with background check process and employee eligibility verifications.

Completes accurate and timely HR Actions using Paylocity HRIS to ensure compliance with applicable employment changes.

Reviews and drafts accurate HR related documents and processes including and not limited to offer letters, job descriptions, HR policies and procedures, HR Employee Handbooks under the direction of the Director of HR.

Responsible for accurately onboarding new hires and rehires at the Diocesan Pastoral Center using Paylocity’s HRIS Onboarding process, which includes and is not limited to: Job Application, Form I-9, W-2 Forms, Employee Background Checks, and any Diocesan required acknowledgments.

Maintains updated employee HR related files in all applicable formats and in compliance with applicable legal requirements and Diocesan Records Retention Guidelines.

Helps administer the proper maintenance and launching accurate and timely performance evaluations for the Diocesan Pastoral Center and assists Diocesan Pastoral Center staff with questions.

Maintains OSHA compliant, and easily accessible Worker’s Compensation files, and reports, while serving as the main point of contact for all inquiries by Diocesan parishes and schools, in collaboration with the Director of HR and the Diocesan worker’s compensation carrier.

Ensures accurate and proper OSHA reporting on an annual basis.

Represents the Diocesan Pastoral Center (DPC) as the office’s Trip Coordinator while actively coordinating the Trip Reduction’s Day to day activities, including the annual Trip Reduction survey process for the Diocesan Pastoral Center, under the direction of the Director of HR.

Responds to verification of employment requests for Diocesan Pastoral Center employees and in an accurate and timely manner.

Ensures all unemployment documents are sent to the appropriate parish, school or agency and responses are sent in a timely manner to the Department of Economic Security.

Administers worker compensation reporting along with participating in administrative staff meetings, trainings, special projects, and other activities.

Stays up to date and handles HR related posting requirements at the Diocesan Pastoral Center under the direction of the Director of HR.

Reviews and drafts accurate HR related documents and processes including and not limited to offer letters, job descriptions, HR policies and procedures, HR Employee Handbooks under the direction of the Director of HR.

May be asked to help facilitate and participate in employee relations meetings, such as disciplinary, terminations, and investigations.

Remains updated on compliance with federal, state, and local employment laws and regulations, and recommended best practices and works with HR Director to support the appropriate updates regarding these policies and practices to maintain compliance.

Oversee various complex HR related project tasks in the department as necessary.

Ability to maintain a high level of confidentiality.

Must have the ability to work well with others in a team environment and demonstrate exceptional customer service skills.

Exceptional negotiation and conflict resolution skills.

Excellent spelling, grammar, proofreading, verbal, and written communication skills.

Ability to work independently while effectively prioritizing schedules and tasks.

Working knowledge of advanced administrative office procedures and techniques, accurate record keeping, filing, and attention to detail.

Proficiency in computer applications, spreadsheets, word processing and database programs (Access, Excel, Word, Outlook, PowerPoint) and HRIS software.

Ability to maintain high level of professionalism and confidentiality when interacting with employees of the Diocese, parishes, schools, agencies, and constituent organizations.

Flexibility in a busy atmosphere, managing multiple projects simultaneously.

Excellent time management skills with a proven ability to meet deadlines.

Strong analytical and problem-solving skills.

Ability to act with integrity, professionalism, and confidentiality.

Thorough knowledge of employment-related laws and regulations.

Proficiency with or the ability to quickly learn Paylocity HRIS talent management systems.

Active, practicing Roman Catholic in full communion with the Church.

Ability to exercise prudent and independent judgment, and maintain efficient, confidential procedures in handling Diocesan matters.

Formal training or demonstrated proficiency in computer software applications and office procedures.

Experience in Human Resources administration or an equivalent position with similar job functions preferred.

Bachelor’s degree in Human Resources, Business Administration, or related field required.

At least three year of human resource related experience preferred or equivalent HR Generalist work experience.

Ability to communicate in Spanish highly preferred.

Compensation: Commensurate with experience.

For consideration, please apply at the Diocese of Phoenix Office of Human Resources: applicants@dphx.org