Purpose and Scope

• Under the direct supervision of the Pastor, the Parish Manager collaborates in the development of budget direction; supervises, assists, trains, and evaluates parish office and maintenance personnel in collaboration with the Pastor; coordinates directs, facilitates, and supervises the operation and maintenance of the buildings, grounds, equipment, and furnishings; serves as a resource in the area of management to assist parish staff and leadership in fostering effective interpersonal and operating procedures

Essential Job Functions

• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Financial

· Collaborates with the Pastor and finance board on purchasing procedures and budget expenditures, cost controls, the monitoring of parish expenditures, and major fund drives.

· Collaborates with the Pastor, the finance board, and the parish staff on the preparation, submission, and maintaining of the parish budget on a fiscal year basis, attends finance board meetings. 

· Collaborates on the evaluation of past expenditures and current needs.

· Collaborate with the Finance Council to prepare a yearly report on fiancés for the parish council and parishioners at the end of the fiscal year. 

Bookkeeping 

· Maintains the financial bookkeeping system for the parish.

· Provides computer accounting services for accounting and the parish census.

· Prepare bank deposits, record receipts, and deposit all income into appropriate accounts daily when needed for both the parish and school.

· Conducts monthly reconciliation of accounts and prepares analyses detailing deposits and expenses for the parish.

· Prepares financial statements monthly; submits these monthly reports to the Pastor showing the financial status of the parish.

· Administers tuition payments for the school, assuring that all paperwork is complete, and payments are correct. Reports variances to the Pastor.

· Keeps current on all accounts payable and receivable.

· Administers and controls petty cash, designated funds, and all checking and savings accounts.

· Assures that all expenses are controlled within budgetary restraints and forecasts.

· Prepares weekly cash flow projections to forecast the parish's financial status.

· Enters all hours worked and payroll maintenance information using the software provided by the payroll company. Serves as liaison with the payroll company. Communicates to employees any relevant payroll and benefits information distributed by the Diocese and/or the payroll company. Answers questions regarding payroll and benefits information.

Facilities Management

· Supervises, assists, trains, and evaluates parish office and maintenance personnel in collaboration with the Pastor; provides ongoing training as needed; provides an evaluation tool for end-of-year evaluations and job descriptions. 

· Coordinate, direct, facilitate, and supervise the operation and maintenance of buildings, grounds, equipment, IT and phone systems and furnishings; oversee the purchase of new equipment; establish preventive maintenance and custodial programs; provide for proper security and fire prevention; provides for general satisfactory appearance of parish facility and safety practices for persons who use the facility, oversees building usage by parishioners and non-parish members.

· Develops and oversees building use and calendar planning procedures; prepares and updates policy and procedures manual for ministry leaders. Oversee the usage of office equipment; assist with staff and parish communication; oversee the parish planning process.

Human Resources

· Acts as a liaison between diocesan administrative offices; provides reports to appropriate parties as needed; supervises parish compliance with public laws and regulations, negotiates parish contracts about budget constrictions; keeps abreast of parish demographics; maintains communication with appropriate diocesan offices; communicates with staff regularly; in collaboration with Diocesan Coordinator of HR and Parish Records, monitors all necessary insurance policies and employee benefit programs; develops and maintains employee handbook; represents Pastor at his request.

· Aides in the overall smooth operation of the parish collaboration and communication process in the areas of administration, finances, and personnel in a mature, efficient, and professional manner, while maintaining confidentiality of sensitive information. 

· Continual professional development through study, self-examination, and the use of supervision.

· Performs any other job-related tasks as deemed necessary and/or as assigned by the Pastor.

Job Requirements:

  

Knowledge, Skills, and Abilities Preferred

· Must have the ability to work well with others in a team environment and demonstrate exceptional customer service skills that focus on the value and dignity of every person.

· Active, practicing Roman Catholic in good standing with the Church.

· The ability to maintain an elevated level of professionalism and confidentiality when interacting with employees of the Diocese, parishes, schools, agencies, and constitute organizations.

· Exceptional negotiation and conflict resolution skills.

· Able to work within a collaborative environment as a member of a pastoral team.

· Excellent spelling, grammar, proofreading, verbal, and written communication skills

· Ability to work independently while effectively prioritizing schedules and tasks.

· Flexibility in a busy atmosphere, managing multiple projects simultaneously. 

· Working knowledge of advanced administrative office procedures and techniques, accurate record keeping, filing, and attention to detail.

· Proficiency in computer applications, spreadsheets, word processing and database programs (Parish Data Systems, Access, Excel, Word, Outlook, PowerPoint)

· Proficiency with or the ability to quickly learn Paylocity.

Minimum Qualifications

· Bachelor’s degree in human resources, Business Administration, or related field required.

· Minimum of 5 years of experience in administration, supervision, knowledge of principles of church management and volunteer management. Must have formal training in principles of accounting.

· Complete and maintain Diocesan Safe Environment Training as required by the Diocese.

· Must possess a valid Arizona Driver’s License and provide own personal transportation. 

· Employees are subject to Diocesan and parish personnel policies prescribed for all personnel.

Work Environment

· This job operates in a professional office environment. 

· This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

· This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

The hiring of an employee does not create a contractual relationship between the employee and the employer, except those employees who have a valid, written individual employment contract, or Ministry Agreement signed by the proper hiring authority of the employer, for a specified, fixed term of employment. The employer-employee relationship is known technically as “employment at will” where either the employee or the employer can terminate the employment relationship at any time for any reason. This relationship implies no guaranteed or contractual obligation.

St. Elizabeth Seton Roman Catholic Parish Sun City
9728 W. Palmeras Drive
AZ,


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