Title:  Parish Bookkeeper  

Supervisor:  Parish Director of Operations and Finance

Salary Structure: Fulltime - Exempt

Paygrade:  Grade 3-A, Bookkeeper

Purpose and Scope

Under the direct supervision of the Director of Operations and Finance, the Bookkeeper is responsible for the maintenance all parish finances. The Bookkeeper ensures all parish financial tracking tools are current and accurate, and supervises the counting of parish cash income. The Bookkeeper works closely with parish staff, parish Finance Council, and the school’s Finance & Human Resources Director.

Essential Job Functions

· Accounting of all parish cash income

- Schedules, coordinates, and executes weekly count of parish income.

- Ensures custody and controls policies and procedures are created, implemented, and adhered to by all who are in cash handling positions (staff and volunteers)

- Responsible for preparing collection bags for all Masses as well as parish and apostolate events.

- Scans all checks immediately after collection is counted.

- Determines disposition and preparation of cash receipts.

- Responsible for all coordination of armored car pick-up and transportation of cash deposits

- Maintains all appropriate reference binders and files of financial and accounting information for immediate availability 

- Maintains current and long-term storage files of reports and requisitions

- Asset and depreciation management and tracking

- Reports weekly plate, candle, and mid-week collections to the Pastor and Director of Operations and Finance

  

· Volunteer management

- Recruits, trains, and schedules money counters according to Diocesan Policies and Procedures

- Ensures the money counters have all the necessary supplies 

· Financial data entry

- Ensures all financial banking transactions are accurately recorded in the parish’s accounting system(s)

- Ensures all credit card data is properly coded and entered into parish accounting system(s)

· Parish focal for annual diocesan CDA campaign

- Attends annual diocesan training

- Coordinates parish communications through proper staff

- Track and reports progress to goals

· Parish focal for all diocesan special collections

- Coordinates parish communications through proper staff

- Track and reports progress to goals

- Stocks the church special collection envelopes 

· Parish focal for Church Budget Envelopes

- Works with the contribution envelope vendor to ensure envelope orders are timely and accurate

- Ensures parish maintains a stock of generic church envelopes available

Additional Duties: 

· Ensures parish finances are maintained in accordance with the Diocese of Phoenix General Accounting Practices and Norms

· Attends all Parish Finance Council Meetings and responds to council inquiries

Job Requirements:

  

Knowledge, Skills and Abilities 

· Proficient in QuickBooks and MS Office software

· Knowledge of Pushpay is desired

· Ability to prioritize work, be proactive, and maintain the highest level of confidentiality

· Maintain solid and effective working relationships both internally and externally

· Professional demeanor with strong oral & written communication skills

Minimum Qualifications

· Bachelor degree or equivalent combination of education and related experience required 

· Five years experience in financial assistance or management, with church experience preferred

· A practicing Catholic in good standing with the Catholic Church and an active member of a Roman Catholic Parish is preferred, but not a requisite for the position

St. Thomas Aquinas Roman Catholic Parish Avondale
13720 W. Thomas Rd.
Avondale AZ, 85392


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