Ministry Services Coordinator and Scheduler

Under the supervision of the director, provides support to the department of Volunteers and Ministry Services and the Parish Administrator. In a thriving and busy parish, this role will assist the staff to coordinate, strengthen, and implement St. Bernadette’s mission to encounter the Living Christ. 

Essential Job Functions

· Create, update, and maintain the parish and school facilities schedule and distribute weekly facility schedule. Provide monthly facility schedule updates at communications meetings.

· Oversee the adoration chapel application process, create key cards, monitor the adoration website, perform interviews, and maintain files.

· Assist the director with communications, including creation of the weekly parish bulletin and maintenance of parish website.

· Collaborate with parish staff regarding scheduling, planning, and implementing activities, events, and processes.

· Manage tasks related to office management, including filing, customer service and creating organizational systems. Oversee the cleaning of parish linens – drop off and pick up at cleaner.

· Order dry goods for the kitchen and parish activities and ensure that the donut cabinet is well stocked with supplies for Sunday donut services.

· Assist director with special events planning and help at events. Work occasional evenings and weekends to support parish events. 

· Maintain positive and effective communication among various ministries and constituencies as the hands and feet of Christ at St. Bernadette.

· Oversee the Pastoral Minister of Care (PMoC) program. Match ministers of care with communicants and refer volunteers for training.

· Update Parish Data System (PDS) with volunteer service and ministry information. 

· Assist director with safe environment compliance. 

· In director’s absence, create and submit bulletin, weekly email and pulpit announcements.

Knowledge, Skills and Abilities Required

· Knowledge of Catholic Church teachings, observances, Diocesan Guidelines and Holy Days.

· Uses discernment, discretion, and empathy to effectively minister to parishioners and guests with a servant heart.

· Works independently as a team with parish staff.

· Must be able to plan, organize and handle multiple, simultaneous tasks effectively.

· High integrity, including maintenance of confidential and personal information.

Minimum Qualifications

· Bachelor’s degree preferred.

· Proficiency in Microsoft Word, Excel, Canva and Sign-up Genius.

· Called to protect compliant.

· Four years of experience in a similar role or equivalent.