Native American Churches Finance Manager

Purpose and Scope

To support the Native American Churches of the Diocese of Phoenix in their mission in service of the Body of Christ, this position is responsible for the accurate recording and reporting of financial transactions for the Native American Churches and St. Peter Indian Mission School.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Develops and supervises accounting processes and procedures for the Native American Churches, ensuring that accounting records are kept in accordance with GAAP. 

• Prepares financial statements consistent with non-profit GAAP for each entity including a consolidated set of statements. 

• Interfaces with and provides direct support to internal financial reviews and any external audits. 

• Provide financial reporting and/or interface with the various Native American Tribal Offices as required. 

• Performs accounting functions for St. Peter Indian Mission School along with Missions on QuickBooks. 

• Performs other duties to ensure accurate accounting records, including but not limited to, making recurring and adjusting journal entries and performing monthly reconciliations. 

• Works with the pastor/director, parish committee members and the school principal to prepare and maintain a budget for each entity in the organization. 

• Completes semi-monthly payroll for the school using Paylocity. Communicates to employees any relevant payroll and benefits information distributed by the Diocesan Pastoral Center and/or the payroll company. 

• Prepares new Teacher contracts each Spring for new and returning teachers. 

• Works one on one with parents to accurately complete Tuition Scholarship applications such as CEA, Brophy Foundation and Pappas and process the applications for parents. 

• Works with Principal on re-aligning and streamlining non-teaching job functions and other cost cutting measures. 

• Works with Principal in completing grant applications including CDA, BIMO, and GRIC Tribal. Prepares the quarterly financial reporting for all Tribal grants. 

• Works as liaison between the Catholic Schools Office and St. Peter’s School along with completing any reporting (NCEA annual report). 

• Maintains relationship with funding institutions such as FAIR (CEA) and FACTS (Brophy) and Pappas Foundation. 

• Responsible for the Black & Indian Mission Grant process with Office of Black Catholic Ministry.

• Fulfills the role of HR manager for the staff at St. Peter’s. 

• Maintains a relationship with retired priests for their ongoing service to the missions and scheduling them for Mass coverage. 

• Prepares monthly Mass Schedule for the Missions 

• Approves and pays bills up to $5000.00 limit for Native American Ministry. 

• Prepares the NAM annual Budget.

Additional Job Functions

Performs any job-related tasks necessary for the smooth flow of operations as directed by the Pastor/Director. 

Knowledge. Skills and Abilities Required

• Excellent written and verbal communication skills. 

• Maintain and demonstrate a cooperative attitude and effective working relationship with missions and school staff, parents and volunteers. 

• Ability to organize, works independently, set schedules, prioritize tasks, and work with other members of the office in a team setting. 

• Working knowledge of computer accounting, spreadsheets, word processing and database programs, including Excel and Word. 

• Working knowledge of generally accepted accounting principles (GAAP) and financial industry standards, including internal controls and appropriate segregation of duties. An understanding of nonprofit/church accounting and finance principles is preferred. 

• Knowledge of general payroll practices using automated payroll system - Paylocity. 

• Ability to maintain confidentiality. 

• Ability to maintain up-to-date knowledge of diocesan financial policies and procedures. 

• Ability to work under pressure, manage multiple projects simultaneously and handle stressful situations. 

• Knowledge of Catholic Church vision, teachings, structure and policies. 

• Knowledge of the 1040 Tax Code in order to review tax returns and assist parents in the submission of CEA, Brophy and Pappas tuition scholarship applications. 

• Working knowledge of QuickBooks Accounting Software. 

• Ability to travel and work at St. Peter Mission School on the Gila River Reservation one to three days per week.

Minimum Qualifications

• Bachelor’s degree in accounting or business administration (or equivalent work experience). 

• Five years working experience in a related position.

Work Environment

• This job operates in a professional office environment.

• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

• This is largely a sedentary role. Additionally, some filing is required, and this would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.