Receptionist

St. Paul Phoenix is looking to fill a very important position, Parish Receptionist. This position offers a part time schedule of a 26 hour, four day work week that include Fridays off. The work schedule associated with this position would be 8am - 3pm (with a 1/2 lunch break) Monday through Thursday. Additional hours may be required during the Advent / Christmas and Lent / Easter seasons. If you are seeking s part time job while the kids are in school, or you are in evening school yourself and enjoy being around people, think about joining our team.

JOB DESCRIPTION

TITLE:  Parish Receptionist

GRADE: Non-Exempt

DATE:  July 1, 2023

The position of Parish Receptionist reports to the Pastoral Associate and maintains confidentiality; assists with calendar management for Pastor and Parish; performs light secretarial duties for parish office operations. 

This position possesses understanding and love of the Catholic faith; ability to work in a team environment and maintain a good working relationship with parish staff; knowledge of current office methods and procedures, including word/data processing, desktop publishing, telephone techniques and office equipment; knowledge of proper use of English language working knowledge of Microsoft Office, Word, Excel, Access, and PDS, Parish Data System.

Major Position Responsibilities include:

· Scheduling the facility for all activities needing meeting rooms

· Assist the maintenance team with information on rooms needing “set ups”

· Communicate with local patrons who rent classrooms weekly, monthly, etc.

· Coordinate rental agreements with outside private events

· Mass Intention scheduling and collect stipends and document for accounting 

· Assist with Religious Education Registration and collect fees

· Answering phones and directing the call professionally

· Preparing correspondence for Pastor, staff members and ministries 

· Process mail US Postal and parish organization mailboxes

· Greets visitors 

· Assists with St Vincent de Paul clients 

· Support the Adoration Team with processing “Key Cards” for entry

· Assists with the preparation of all Parish media, including:

o monitoring and updating the Electronic Sign

o sharing the responsibility of the weekly bulletin

o advisement and implementation on the website, old and new

· Attend weekly staff meetings, take minutes and distribute

· Support clerical duties as needed

· Assist the Pastor as needed with special projects

· Other duties may apply

Job Requirements:

  

Minimum Qualifications: High school diploma or equivalent certificate; vocational training in data/word processing or applicable experience; two years of experience in a similar position.

St. Paul Roman Catholic Parish Phoenix
330 W. Coral Gables Dr.
Phoenix AZ, 85023


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