School Tuition and Scholarship Coordinator

Department:   Finance Department

Supervisor:      Parish Business Manager

Date:                 April 16, 2024

Position Summary and Expectations 

This position reports directly to the Parish Business Manager in collaboration with the School  Principal and falls under the Parish Finance Department. The position assists with managing the  school tuition collection and scholarship coordination.

The School Tuition and Scholarship Coordinator is responsible for the timely collection of  school tuition and accurate input and reporting of all school finances to the Parish Business  Manager so as to be reported to the Finance Council monthly. The Coordinator must adhere to  the Diocese of Phoenix accounting standards and the policies and procedures manual.

The School Tuition and Scholarship Coordinator works with School Tuition Organizations, the  Arizona Dept. of Education, and ClassWallet to facilitate tuition payments and collection. The  Coordinator must communicate and follow up with parents and respond to the different  organizations working to help pay for school related expenses in a professional and timely  manner. The Coordinator will increase awareness of these programs and organizations for the  benefit of our school families in conjunction with the Development Director.

 All Diocesan employees represent the Roman Catholic Church and are expected to conduct  themselves according to the goals and mission of the Church in performing their work. It is  preferred that the Coordinator be a faithful and practicing Catholic. The Coordinator is also  expected to collaborate closely with the pastor, pastoral council, and school administration in  fostering and developing financial policies that help drive our mission as a school and Church.

Primary Objectives 

- Ensure timely collection of tuition. 

- Work to educate all school families and stakeholders on the importance of  adhering to defined school policies related to tuition

- Communicate with parents regarding finances and tuition. 

- Seek to work together as a community united and drive a positive work  environment. 

Duties  

- Report timely and accurately accounts receivables and expense items in  Shelby/FACTS; complete monthly FACTS reporting in a timely manner. 

- Assist with bank transfers, Auto Pay charges, and communicate with  compassion during collection efforts on past due accounts. 

- Update stakeholders on the parish, school, and preschool on progress of financial  reporting and account updates. 

- Communicate and work with all vendors doing business with the parish. 

- Facilitate working relationships that are positive with all scholarship tuition  organizations. 

- Establish a collaborative relationship with parents and key school staff to  drive the use of scholarships to help our community. 

- Manage STO and ClassWallet payments and refunds.  

General Duties 

- Attend and actively participate at parish staff meetings and  events. 

- Keep open lines of communication with other members of the parish staff and  church community regarding any items of concern or interest. 

- Develop working relationships with members of the Finance Department and  volunteers so as to provide exceptional financial related service and  expertise. 

- Understand the role of parish finances in the lives of our parish  community. 

- Adhere to the policies and guidelines of the employee handbook and Diocese of  Phoenix Financial Procedures/SET procedures/Benefits Guide. 

- Complete any other duties deemed necessary by the Pastor, Principal or Parish  Business Manager

Position Specifications

- Demonstrate capability to carry out administrative and bookkeeping duties in a  timely fashion, utilizing good communication and relationship skills 

- Ability to organize, multitask, work independently, set schedules and prioritize tasks  in a professional and friendly manner. 

- Participate in ongoing formation and educational opportunities to keep current  with trends in Church related financial accountability. 

- Possess outstanding computer skills with proficiency in Microsoft Office and Google  Workspace. 

- Efficient in administrative paperwork and detail oriented. 

- Must be flexible and willing to work occasional evenings and/or weekends. 

- Exceptional organizational skills and able to meet deadlines 

- Excellent verbal and written communication skills  

Requirements, Skills, Knowledge and/or Abilities 

- Preferred Bachelor degree in Business, Finance or Accounting or equivalent work  experience in a related position. 

- Diocesan Safe Environment Training approved. 

- Must protect the confidentiality and privacy rights of the parish, school and others at  all times